Final Exhibitor Newsletter
THANK YOU for signing up to exhibit at the upcoming Halloween & Party Expo! The show is just 12 days away, so please take a moment to read the important registration information below. We're looking forward to a great show!
DOWNLOAD BEFORE TRAVEL:
IMPORTANT THINGS TO KNOW
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Did You Receive Your Badges?
If you registered your staff by January 6th, we mailed your badges to you. You’ll note that the badges are larger this year. We will have new badgeholders to pick up at registration. Exhibitor registration will be open at 8 am Friday, January 21.
If you have NOT submitted your badges, we encourage you to submit the names online so they will be waiting for you in Houston. REGISTER YOUR STAFF TODAY
Remember New Expo Start Time…
Remember that the Expo will open slightly later this year. We will open the floor for attendees at 11 am on Saturday, January 22 to provide exhibitors a couple of more hours to set up. Attendees will be able to attend an opening keynote session in the hours preceding the show opening.
Help Ensure a Smooth Move-In…
As we have explained in several mailings to exhibitors, we have a staggered, tight move-in this year. This is a one-year occurrence. The general contractor and show management staff will be working 24 hours onsite to help expedite your move-in.
Each H&P Expo exhibitor was sent their targeted move-in schedule with the exhibitor service manual. This schedule is based on the size of your booth and the location of your booth within the George R. Brown Convention Center. Because of the staggered hall move-in, it is most important this year to follow this schedule and review as soon as possible to avoid last-minute surprises. If you did not receive your schedule, or if you have questions or concerns, please contact amy@halloweenpartyexpo.com.
Note: If you have a larger booth and your move-in schedule is tight, you might consider ordering carpet from CDS even if you normally bring your own, or have them install it just as soon as the power has been laid.
We also encourage you to do the following to help provide a smooth move-in experience and to save your company money:
- Place your electrical orders NOW. The discount deadline has passed, but it's important to place your order before the show. This will save you a headache onsite and ensure orders are placed timely during the tight move-in process.
- Ship your booth and materials to the advanced warehouse to save on your total shipment. Taking advantage of the advance warehouse shipping deadline will not only save you money on shipping costs, but it will also help alleviate some of the stress associated with shipping directly to the event site—particularly this year when dock space is tight. The advance warehouse deadline is Friday, January 14, 2011.
- Create a booth diagram for your booth. Creating a diagram of your booth that details the entire layout, including electrical drops and furnishing placements, will help expedite the set-up process and help alleviate any confusion onsite.
- Bring copies of all advanced orders and be familiar with all pre-orders. Make sure that whoever is onsite knows exactly what has been ordered and how the booth will be set-up. Supplying copies of the pre-orders will help you stay organized onsite. Exhibitors can save significant time and money by not ordering last minute onsite. Also be sure to bring your tracking numbers for any shipments to the Expo.
- Pack office supplies: packing tape, trash barrel, pens, scissors, etc. Save your team a trip to the business center or store by bringing all of the office supplies that you will need onsite. Office supply prices jump 10% to 20% onsite.
Insurance is Required Before Move-In
As required in the Expo’s contract with the George R. Brown Convention Center, we must obtain proof of insurance from exhibitors and any contractor they hire to assemble their booth. You should be able to obtain a “Certificate of Insurance” through your own insurance company naming the "George R. Brown Convention Center and H&P Expo, LLC" as additional insured’s on the certificate. Please fax in a copy of your "Certificate of Insurance" to 1.866.826.0250 as soon as possible. You can also purchase insurance through Novick Group, a company that provides show coverage. The George R. Brown Convention Center and Halloween & Party Expo will appear as additional insured’s on each certificate. Premium expense is approximately $80 per 10 x 10 exhibit booth. Online enrollment will take approximately five minutes.
Purchase Novick Insurance Today.
New Product Area for Extra Exposure
Reserve Today - $300 (Only 2 spots left!)
This year we will have a New Product Area located in the back of the Party Section. Exhibitors can reserve a 4 foot by 4 foot space or more. Display the same products throughout the show or change them out daily. This is a great opportunity to:
• Drive additional traffic to your booth from another show floor location with signage;
• Show how to display your products;
• Offer a special service to buyers;
• Expand exposure to attending buyers.
Sign Up Today!
Questions?
Halloween & Party Expo Staff
General Info: 877.347.3976
www.HalloweenPartyExpo.com
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